A demand letter is your leverage. This checklist helps you gather proof, set a deadline, and deliver it with receipts so you can escalate if needed.
Evidence checklist
Organize the facts before you write.
- Contracts, invoices, receipts, or lease documents.
- Photos, videos, or inspection reports.
- Screenshots of messages or customer support chats.
Timeline you can defend
Set a clear deadline and track what happens.
- Pick a deadline (7-14 days is common).
- State the exact amount you are demanding.
- List what you will do next if they refuse.
Delivery that proves it was sent
Use certified mail, email with read receipt, or any method that confirms delivery.
Resource FAQ
Should I send a demand letter by email?
Email is fine if you can prove delivery, but certified mail adds stronger proof if the dispute escalates.
What if they ignore my letter?
Escalate to small claims court or the appropriate agency using the documentation you collected.
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