A well-written demand letter can resolve disputes without going to court. This guide walks you through every section of an effective demand letter.
Opening section
Identify yourself, the recipient, and the purpose of your letter. State the facts clearly.
- Your name and contact information
- Recipient name and address
- Date and subject line
- Brief statement of the dispute
Facts and evidence
Present a chronological account of what happened. Reference specific dates, amounts, and documents.
Legal basis
Cite applicable laws, contracts, or warranties that support your claim. This shows you know your rights.
Demand and deadline
State exactly what you want and when. Include a specific dollar amount and a clear deadline (typically 10-14 days).
Consequences
Explain what you will do if they do not comply, such as filing in small claims court or reporting to an agency.
Resource FAQ
How long should a demand letter be?
Keep it concise, typically 1-2 pages. Focus on facts and your demand, not emotional appeals.
Should I mention hiring a lawyer?
You can mention legal action, but avoid empty threats. Only say what you are prepared to do.
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